Sectional Title Portfolio Manager

About the Opportunity

Portfolio Manager will oversee all aspects of managing a portfolio of sectional title schemes and Home Owners Associations (HOAs), ensuring legal compliance, financial health, and effective stakeholder relationships.

Responsibilities

• Financial Management:
  • Preparing, managing, and presenting annual budgets for each property.
  • Monitoring cash flow, operational expenses, and levy collections.
  • Reviewing monthly financial statements (P&L) and reporting to trustees and stakeholders.
  • Ensuring schemes are properly insured, and premiums are paid timeously.
• Administration & Compliance:
  • Ensuring strict adherence to relevant legislation and community scheme rules.
  • Facilitating the compilation and lodging of management and conduct rules with the Community Schemes Ombud Service (CSOS).
  • Maintaining and updating accurate records, archives, and databases for all properties.
  • Managing general administration tasks, including bulk communication and correspondence.
• Meetings & Stakeholder Relations:
  • Coordinating, preparing documentation for, and attending trustee and Annual General Meetings (AGMs).
  • Accurately recording and distributing meeting minutes and ensuring action items are completed timeously.
  • Acting as the primary contact point for property owners, trustees, and service providers.
• Property & Maintenance:
  • Overseeing property maintenance, repairs, and improvements.
  • Managing on-site staff where applicable.
  • Ensuring all contractors are compliant and work is cost-effective.
• Lead Generation & Sales:
  • Research and identify potential new sectional title schemes, developers, and body corporates.
  • Initiate contact through various methods to arrange meetings and present proposals.
  • Develop compelling business proposals, pricing structures, and presentations for potential clients.
  • Negotiate terms of managing agent agreements.

Key Requirements & Skills

• Experience: A minimum of 5 years of experience in sectional title or HOA property management is required.
• Qualifications: Matric certificate essential, business or financial qualification advantageous. Paddocks Certificate highly valued.
• Skills:
  • Strong knowledge of South African sectional title legislative framework.
  • Excellent communication, interpersonal, and problem-solving abilities.
  • Exceptional organizational skills and attention to detail.
  • Computer literacy in MS Office, Google Workspace, property management software.
  • Valid driver's license and own reliable transport often required.