Project Coordinator – Landscaping

About the Opportunity

The Projects Coordinator supports the planning, coordination, and execution of landscape projects while contributing to the company’s operational efficiency and profitability. This role works closely with Project Manager to oversee site works, manage resources, liaise with stakeholders, and ensure projects are delivered on time, within budget, and at the highest quality standards.

Responsibilities

• Assist in planning, scheduling, and monitoring landscape projects from initiation to completion.
• Support Project Managers in day-to-day project operations, including manpower, materials, and equipment allocation.
• Prepare and manage project documentation such as RFIs, change orders, progress claims, and project close-out reports.
• Coordinate with internal teams, subcontractors, and suppliers to ensure smooth project execution.
• Conduct site inspections to monitor work quality, safety, and adherence to specifications and regulations.
• Ensure compliance with environmental, safety, and horticultural best practices.
• Act as a point of contact for clients, consultants, and contractors.
• Provide timely updates and resolve queries to maintain strong client satisfaction.
• Assist in preparing cost estimates, budgets, and procurement schedules.
• Monitor project costs against budgets and highlight discrepancies.
• Maintain accurate records of project progress, site correspondence, and financial documentation.
• Prepare weekly/monthly project reports for management and stakeholders.

Eligibility

Education & Experience:

• ITE/ Diploma in Landscape Architecture, Horticulture, Civil Engineering, Project Management, or related field.
• At least 2–3 years of relevant experience in landscape or construction project management.
• Prior experience in a landscaping company or built environment industry is an advantage.

Skills & Competencies:

• Knowledge of landscape construction methods, horticultural practices, irrigation systems, and site management.
• Proficiency in Microsoft Office; working knowledge of project management software (e.g., MS Project) and AutoCAD preferred.
• Ability to read and interpret architectural/technical drawings.
• Strong organizational and problem-solving skills with attention to detail.
• Good interpersonal and communication skills, capable of managing multiple stakeholders.
• Have Risk Assessment Management Level 2 advantage.

About Company

The company is committed to delivering high-quality landscape projects and strives for operational excellence in the landscaping industry.