Project Coordinator

About the Opportunity

Work with a national brand! Supportive & inclusive team environment. Join the Programmed community!

Who Are We

Programmed Facility Management is a leading provider of asset management, facilities maintenance, and project management services across a multitude of industries. Working with Programmed Facility Management means you will become part of the Programmed family: a company that encourages career development, supports flexibility, and cares about your personal wellbeing and safety.

The Role

An exciting opportunity is now available for a Projects Coordinator to join our busy team based in Docklands, Melbourne. This is an office and onsite based role with limited work from Home capability. Please be aware this is deemed a junior to intermediate role for someone wanting to take their career path down the Project management pathway.

Key Responsibilities

• Developing and maintaining project schedules with company software.
• Achieving business objectives and strategy by cautiously setting unique goals against each project such as financial, human resources, etc.
• Be able to control project costs and quality.
• Anticipate, recognize, and identify key project risks and issues to establish mitigations.
• Prepare project reports to track cost, schedule and other relevant reports as requested by PM or client.
• Preparation of government permits for upcoming projects through engagement with legislative and state government bodies.
• Be able to manage and lead tender processes for the tendering and eventual assessment.
• Manage and monitor the quality and cost of project resources such as subcontractors and administer performance.
• Coordinate with various business units (electrical, Plumbing, building, etc.) and assign tasks for completion of projects.
• Be able to assist in the development of Project Management Plan against each project as requested by the client.
• Assist in the handover of the works including defect rectification and operational training where appropriate.
• Initiate meetings for the effective delivery of projects when required.
• Develop a cost proposal against Projects based on requirements outlined in the scope of work, and inputs from internal stakeholders.
• Be able to conduct RFQ with vendors.
• Running smaller projects assisted by PM.
• Establish and maintain a good relationship with clients and subcontractors.
• Attending site inspections with clients for new upcoming projects.
• Assist project managers with job budgets, expenditure, and internal processes.

Skills And Experience

• Competencies in the use of Excel, Word, Project & Outlook.
• Strong computer skills and ability to adapt to new software.
• The ability to work under pressure and manage your time effectively.
• You will be a team player and an exceptionally strong communicator.
• A high standard of personal integrity, self-discipline, and responsibility.
• Outstanding verbal and written communication and attention to detail.
• Ability to pass medical and ongoing D&A screening.
• Must have or be eligible to get a valid employee Working with Children's Check.
• Must be a permanent Australian Citizen.

Employee Benefits

• Real Career Progression Opportunities
• Long-term career potential
• Paid parental leave and great discounts with selected retailers
• An Employee Assistance Program, which incorporates a tailored wellbeing initiative

Our Commitment

Programmed and PERSOL supports a workplace culture of zero harm and encourages this in all that we do.

Programmed and PERSOL strive for diversity, inclusion, and equality of our people. We seek a workforce that is representative of the communities we work in. We encourage people of all cultures, gender, age, sexual orientation, or abilities to apply.

To learn more about working with Programmed and PERSOL, we encourage you to visit our website.