Project Coordinator

About the Opportunity

Okinawa Institute of Science and Technology Graduate University (OIST) was established in 2011 to contribute to the advancement of global science and technology and to become a hub for innovation in Okinawa. OIST offers a 5-year doctoral program and conducts cutting-edge scientific research with outstanding researchers from around the world and across disciplines. The campus, located on an 85-hectare site amidst nature with beautiful coastal views, is architecturally designed to blend with the natural surroundings, fostering an environment for interdisciplinary research.

Responsibilities

• Monitoring progress of research and development projects within the center
• Efficient operation of the center
• Coordination with researchers within the center and communication with relevant stakeholders
• Budget management for the COI-NEXT project
• Planning, organizing, and overseeing internal and external meetings
• Supporting public relations activities related to COI-NEXT
• Organizing and maintaining various records, files, data, and reports
• Collaborating across departments with faculty and OIST Innovation

About You

Eligibility:

• Minimum of 3 years of administrative experience
• Proficient in Microsoft 365 applications (Word, PowerPoint, Excel, etc.)
• Experience in document organization and management
• Excellent communication skills in English (TOEIC score of 900 or above)
• Strong time management, multitasking, teamwork, and organizational skills
• Clear and concise writing abilities

Preferred Qualifications:

• 5+ years of administrative experience in an international environment
• Communication skills in Japanese
• Experience working in an academic environment
• Practical knowledge of government administrative procedures

Benefits

• Salary based on experience and qualifications
• Benefits include relocation allowance, housing allowance, commuting allowance
• Annual paid leave, summer vacation
• Social insurance coverage (private school mutual aid, employment insurance, workers' accident compensation insurance)
• Child development center, school education information, language classes
• Resource center for living support in Okinawa, remote work policy

About Company

OIST values diversity among its faculty, students, and staff and implements positive action initiatives to promote inclusivity. All applications are treated as confidential according to OIST's privacy policy. Personal information provided will be used solely for recruitment purposes.

For more details about the job position, please visit: Project Coordinator at OIST

For frequently asked questions about recruitment, visit: FAQ at OIST

Only shortlisted candidates will be notified of the selection results. Thank you for your understanding.