Administrative Project Coordinator

About the Opportunity

We are delighted to partner with a leading professional services organisation to recruit an Administrative Project Coordinator - a pivotal role providing high‑level administrative, organisational and project support to senior stakeholders across the business. This is an excellent opportunity for a highly capable, confident administrator who thrives in a fast‑paced, client-focused environment.

Responsibilities

• Managing varied and often complex tasks under tight deadlines
• Coordinating multi‑leg, international travel and related documentation
• Preparing materials for meetings, pitches and conferences
• Supporting document management and records retention
• Handling scheduling, time entry and expenses for senior stakeholders
• Troubleshooting technology issues in coordination with IT teams
• Organising conference calls, video meetings and internal events
• Assisting with invoice processing and vendor liaison
• Providing occasional cover to wider support services (printing, scanning etc.)
• Preparing engagement documents and opening new matters
• Assisting with conflict checks
• Updating CRM systems and collaborating with Marketing on relevant activities
• Coordinating client meetings, including AV, catering and room logistics
• Arranging client business meals and managing preferred venue lists
• Greeting and hosting clients and visitors with professionalism and warmth

About You

We are looking for an organised, proactive professional who brings:

• A commitment to delivering exceptional client service
• Strong organisational and multi‑tasking skills
• Excellent written and verbal communication
• High proficiency in MS Office (including Excel PivotTables, filters and formatting)
• Confidence working under pressure and managing shifting priorities
• The ability to maintain confidentiality and handle sensitive information
• A collaborative, team-focused approach
• Flexibility to adjust working hours on occasion

Eligibility

Bachelor’s degree preferred
Minimum of two years’ experience within a law firm or professional services environment

Equal Opportunities

As a responsible business, it is important that we represent the diversity of our people, our clients and our communities. We believe that the firms that thrive are those with the most diverse team; that's why we work so hard to source the best talent from the broadest pool possible. As an equal opportunities employer we strive to accommodate anyone who may have specific needs. If you require reasonable adjustments to be made during the selection process, please talk to a member of the recruitment team so that any required adjustments can be made in advance.