Construction Project Coordinator & Accounts Officer

About the Role

Pergola Land is seeking an organised and proactive Project Coordinator & Accounts Officer to support the day-to-day coordination of residential outdoor structure projects from approval through to installation and completion. You will support the operations team with a variety of pergola, patio, carport, and outdoor structure projects while working closely with clients, trades, certifiers, councils, and installers. The role combines project coordination, approvals management, and accounts support, making it ideal for someone who enjoys keeping projects organised and running smoothly. You’ll join a growing business with a strong reputation in the outdoor construction industry across Sydney. This role is ideal for someone who enjoys structure, organisation, and keeping construction projects on track while supporting both operational and administrative tasks.

Key Responsibilities:

• Planning Approvals & Compliance (DA / CDC)
  • Assist with preparing and coordinating documentation for DA and CDC applications
  • Liaise with certifiers, councils, and consultants to progress approvals
  • Track approval timelines and follow up outstanding documentation
  • Maintain organised project files and compliance records
• Project & Installation Coordination
  • Communicate with clients to provide clear updates on project progress
  • Support and monitor job timelines and flag delays or issues early
• Operations Support
  • Assist with project tracking and task management systems (ClickUp)
  • Maintain organised documentation for project records and workflows
  • Support the team in improving operational processes and workflows
• Accounts & Administration
  • Raise and send customer invoices
  • Track payments and assist with accounts receivable
  • Process supplier invoices and support accounts payable
  • Support job costing and basic financial record keeping

About You

You are someone who enjoys keeping projects organised and moving forward, and you’re comfortable working with both construction teams and administrative systems. You bring a balance of practical coordination, communication, and attention to detail.

Must have:

• Experience in construction administration, project coordination, or scheduling
• Strong organisation and task management skills
• Experience with invoicing or accounts administration
• Confidence communicating with trades, suppliers, and clients
• Strong attention to detail and follow-through
• Current driver’s licence

Nice to Have:

• Experience preparing or coordinating DA/CDC applications
• Experience using Xero
• Familiarity with construction documentation and job costing
• Experience with project management tools such as ClickUp

What We Offer

• Part-time role: Monday – Friday, 9am – 3pm
• Phone allowance
• Stable role within a growing construction business
• Supportive team environment

How to Apply

Apply via SEEK with your resume and a short note outlining:

• Your experience coordinating DA/CDC approvals
• Your experience with construction administration or project coordination
• Your experience with general accounting
• Your earliest available start date