Tendering and Project Coordinator

Amaken is seeking a Tendering & Project Coordinator with previous experience in construction, contracting, MEP, ELV, or systems integration for a telecom and security systems company based in Hamra, Lebanon. The successful candidate will be responsible for coordinating projects from the tendering and quotation stage through technical submittals, procurement, order follow-up, material delivery, and coordination with the technical and site teams. Key Responsibilities: 1. Tendering, Estimation & Proposals:• Review tender documents, RFQs, drawings, specifications, BOQs, and client requirements.• Understand the overall project scope and identify the required systems, equipment, materials, and services.• Read and interpret AutoCAD drawings and other technical documentation.• Perform accurate quantity take-offs from drawings and specifications.• Prepare and organize Excel-based BOQs.• Issue RFQs to suppliers and obtain technical and commercial quotations.• Compare supplier quotations, prices, specifications, and lead times.• Coordinate with the technical team to select suitable products and solutions in line with project specifications.• Prepare professional technical and commercial offers for submission to clients.• Review quotations to ensure that all required quantities, accessories, services, and project requirements are properly covered. 2. Technical Submittals & Documentation:• Prepare complete technical submittals for client and consultant approval.• Compile datasheets, compliance statements, technical schedules, catalogues, certificates, and other required documentation.• Prepare or modify technical drawings using AutoCAD.• Prepare system diagrams, schematics, flow diagrams, and presentations using Microsoft Visio or similar software.• Coordinate with manufacturers and suppliers to obtain the required technical documentation.• Follow up on client and consultant comments and revise submittals until approval. 3. Project & Procurement Coordination:• Review the awarded project, approved offer, BOQ, drawings, specifications, and delivery requirements.• Coordinate with suppliers and manufacturers to obtain competitive prices, lead times, and commercial terms.• Coordinate with management and the concerned departments to ensure the timely issuance of Purchase Orders (POs).• Follow up with suppliers regarding order confirmation, production, product availability, and expected delivery dates.• Coordinate shipments, logistics, documentation, and delivery schedules.• Track orders and shipments until materials are successfully delivered to the site, warehouse, or required destination.• Maintain accurate records and updated status reports for all project orders.• Ensure that procurement and delivery activities remain aligned with project timelines. 4. Material & Technical Team Coordination:• Coordinate closely with engineers, technicians, project managers, and site teams.• Verify that all required equipment and materials are available before scheduled installation activities.• Ensure that accessories, installation materials, connectors, tools, consumables, and other required items are properly identified and included.• Follow up on shortages and arrange the required materials before they affect site activities.• Anticipate potential material-related delays and take corrective action to minimize their impact on project schedules.• Maintain clear communication between suppliers, procurement, technical teams, site teams, and management.• Track pending items, partial deliveries, backorders, and outstanding accessories until all project material requirements are fulfilled. Required Qualifications: • Bachelor’s degree or technical degree in Electrical Engineering, Electronics, Telecommunications, Computer Engineering, Network Engineering, or a related field.• Previous experience in construction, contracting, MEP, ELV, low-current systems, or systems integration.• Experience in tendering, estimation, procurement, or project coordination is highly preferred.• Good working knowledge of AutoCAD.• Strong proficiency in Microsoft Excel for BOQs, calculations, cost comparisons, and project tracking.• Knowledge of Microsoft Visio or similar diagramming software.