Senior/Lead Exec (Project Coordinator) – Centre for Industry & Lifelong Learning

About the Opportunity

The Assistant Project Coordinator will provide day-to-day coordination and administrative support for the STEP 2.0 project, ensuring effective tracking of tasks, schedules, meetings, documentation, and stakeholder communications. This role plays a key part in ensuring smooth project operations by assisting in requirements gathering, documentation, stakeholder coordination, and project tracking to support timely and successful delivery.

Responsibilities

• Assist the Project Implementation Team Lead in coordinating project activities, timelines, and deliverables.
• Track project progress and follow up on action items to ensure timely completion.
• Support the preparation of project reports, status updates, and presentations.
• Coordinate project schedules, resources, and deliverables, ensuring adherence to established timelines and budgets.
• Serve as a primary point of contact for internal and external stakeholders, facilitating effective communication and information flow.
• Prepare and manage project documentation, including reports, presentations, meeting minutes, and project plans.
• Assist in coordinating system testing, issue tracking, and resolution.
• Provide general administrative support for the project, including maintaining documentation and records.

About You

Job Qualifications

• Qualifications in Information Technology, Project Management, Business, or a related field.
• Proven relevant experience in project coordination or administrative support, preferably within an educational institution or training environment.
• Strong organisational and time management skills, with the ability to manage multiple tasks concurrently and meet deadlines.
• Good written and verbal communication skills, with the ability to interact professionally with diverse stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management software is a plus.
• Demonstrated ability to work independently and as part of a team, with a proactive and problem-solving attitude.