Project Coordinator – Store Development

Location: Markham, Ontario Job Description Position: Project Coordinator – Store Development Type: Full-Time | Hybrid Location: Markham, ON Reports to: Manager Department Administration, Real Estate About Us Pet Valu is Canada’s leading pet specialty retailer, dedicated to strengthening the bond between dedicated pet lovers and their pets. With 50 years of animal care expertise, we operate over 800 stores across Canada under several banners, including Pet Valu, Bosley’s, Total Pet, Paulmac's Pet, Tisol & Chico. Guided by our mission to deliver products, care, expertise, and memorable moments, Pet Valu is a place where people build meaningful careers while making a positive impact on pets and communities. What will you do? The Project Coordinator is an integral member of the Store Development team and acts as a primary point of contact in support of the day-to-day administrative, financial, and coordination activities for retail construction, capital projects, and related operational initiatives. This role supports multiple projects concurrently and ensures projects progress efficiently from design kick-off through project completion and post-project close-out. The Project Coordinator plays a critical role in maintaining project documentation, facilitating vendor and consultant invoicing, supporting budget tracking, and coordinating internal and external stakeholders. This position requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced, multi-project retail construction and capital project environment. The role may also provide periodic administrative and coordination support for facilities, store development or other cross functional initiatives during peak workloads or as business needs evolve. Responsibilities Project Coordination & Administrative Support Coordinate and execute project-related tasks for the construction of Pet Valu retail stores and related capital initiatives from design kick-off to post-project close-outSupport Project Managers with scheduling, documentation, reporting, and communication of project timelines and milestonesMaintain complete and accurate project files, including drawings, contracts, change orders, correspondence, and close-out documentation across systems and shared platformsAssist with construction deficiency tracking and resolution as requiredEmail management to action all incoming mail, receive and record vendor invoices for submissionSupport portfolio-level tracking and reporting across active and completed projects as requiredContribute to the continuous improvement and standardization of project coordination and administrative processes Financial & Invoice Administration Prepare and maintain project budget trackers, ensuring accurate entry of commitments, invoices, accruals, and forecasted costsFacilitate project documentation including requesting and reviewing vendor quotes, issuing purchase orders, and tracking commitmentsReceive, review, code, and submit vendor and consultant invoices to Accounts Payable in accordance with company policiesInvestigate, revise, and resubmit invoices as required; respond to vendor inquiries and resolve billing and payment discrepanciesProcess credits, chargebacks, holdbacks, and change order documentationComplete vendor statement reconciliations as requiredPrepare accruals and assist with month-end and year-end financial reporting proceduresProvide complete invoice and cost documentation for project close-out, landlord reconciliations, and tenant allowance submissionsSupport audits, financial reviews, and ad hoc reporting related to capital and operational projects Vendor & Materials Coordination Review construction drawings and specifications to interpret required materials and finishesPlace vendor orders and track delivery schedules to ensure materials are received on time and aligned with construction timelinesCoordinate new vendor setup requests and maintain updated vendor informationSupport vendor performance tracking and issue resolution as required Utilities, Facilities & Stakeholder Coordination Coordinate utility transfer requirements and liaise with service providers, landlords, and internal stakeholdersCollaborate closely with Construction, Development, Facilities, Finance, Procurement, and external consultants to support project successProvide periodic administrative and financial support for facilities or asset-related initiatives during peak periods, including service provider coordination, work order documentation, and invoice processingPerform additional duties as required, with responsibilities evolving to support business needs, increased project volume, system changes, or departmental initiatives Qualifications & Experience Successful completion of post-secondary education, preferably in Construction Management, Business Administration, Accounting, or a related fieldMinimum 3+ years of experience in construction administration, retail construction, and/or project accountingStrong experience with invoice processing, cost tracking, and financial reporting for construction or capital projectsAdvanced proficiency in Microsoft Office, particularly Excel; experience with Microsoft Dynamics NAV or similar ERP systems considered an assetExperience supporting multi-site or fast-track retail construction projects is highly desirableExperience supporting capital projects, facilities, or operational initiatives in a multi-site environment is an asset Compensation The targeted salary range for this position is $50,000.00 - $55,000.00 annually. The final offer will be based on factors such as market location, relevant skills, experience and internal equity. Ready to join the team? We’re looking for passionate people who bring strong skills and live our core values of safety, compassion, expertise, and efficiency every day. If you’re energized by doing meaningful work, taking pride in what you deliver, and making a real impact for pets, people, and communities, you’ll feel right at home here. Join us and build a career where purpose, care, and excellence come together - because love lives here™. Why work for us? About At Pet Valu, our people are at the heart of everything we do. We’re passionate about creating an environment where you feel supported, included, and empowered to grow - both personally and professionally. Some of the perks of working with us include: Hybrid, Flexible Work OptionsComprehensive health and dental benefitsEmployee Share Purchase Plan with company matchingLearning and Development support tailored to youAn inclusive, collaborative culture where your voice mattersFun company events that keep us connected