Project Coordinator

About the Opportunity

TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock ‘n’ roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology, precision engineering, and creative design.

Responsibilities

• Maintain calendars and production schedules, coordinating internal and external resources and attendees for project-related meetings
• Maintain project related files in Google Drive, Box, Microsoft SharePoint, and Slack
• Coordinate the distribution of production and creative documentation as it relates to assigned projects
• File and archive documents as needed
• Organize expense reports, purchase requisitions, and submit proper documentation as directed
• Coordinate with internal resources (Designers, Tech, and Production) to ensure that all work is completed efficiently and on schedule
• Ensure prep, packaging, delivery, and distribution of project-related deliverables, documents, information, and materials as directed
• Conduct project-related research
• Participate in the overall office operation, including providing relief at the front desk, setting up/coordinating internal events for all employees, etc.

About You

High School Diploma or G.E.D. equivalency

General office experience

Production experience in a similar industry

Demonstrates ability to take accurate and complete written meeting notes

Strong computer skills with the ability and desire to learn new technologies: Google Suite, Microsoft Suite, and/or Keynote

Proven communication and presentation skills written, verbal, and numerical. Includes knowing when to ask for help or direction and initiating that communication

Ability to multitask in a creative open office environment

Detail-oriented, adaptable, and able to meet stringent deadlines with a high level of initiative, follow through, and self-motivation

Ability to prioritize work assignments and focus on most critical tasks or know when to ask what to prioritize

Ability to work independently and as a team player

Ability to use independent judgement and sound decision-making skills

Must possess the ability to effectively perform research from a wide variety of outside sources with only minimal guidance

Benefits

• Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job
• Work conditions may involve moderate exposure to unusual elements such as dirt, dust, fumes, unpleasant odors, and/or loud noises
• Work environment involves some exposure to hazards or physical risks which require following basic safety precautions
• Must be able to wear and properly utilize appropriate personal protective equipment (PPE) to work within or visit areas where required. This includes, safety glasses, reflective vest, ear steel-toed shoes, and other PPE as required by the location

About Company

TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws