Job Description
About the Role
The Project Coordinator is responsible for facilitating the smooth execution of projects and maintaining the smooth functioning in the office environment. Most of the projects are conducted on client sites, both local and foreign. The Project Coordinator must provide administrative support to the technical team, including scheduling, travel arrangements and other logistical tasks. The Project Coordinator is also expected to manage the inventory and distribution of spare parts as well as tracking stock levels, reorder points and consumption patterns. Some projects may be awarded as part of a tender process. The Project Coordinator is expected to provide administrative support to the Managing Director during tender preparations and submissions.
Location
Randburg, Johannesburg, South Africa
Responsibilities
- Project Administration:
- Prepare and maintain project documentation, including site visit claims, delivery notes, purchase orders and invoices.
- Prepare and maintain safety files for clients when required.
- Provide administrative support to management during tender preparations and submissions.
- Maintain accurate and up-to-date records such as company compliance documents, including OEM letters.
- Track duration of annual service level agreements, and timeously prepare quotations for renewals.
- Ad-hoc – related tasks as requested from time to time.
- Office Administration:
- Manages day-to-day administrative tasks within an office.
- Manage and organize office files, documents and records.
- Handles correspondence, phone calls and emails.
- Arrange travel and accommodations for staff members.
- Monitor and order office supplies as needed.
- Maintain office equipment and arrange for repairs or replacements.
- Spare Parts Administration:
- Adhere to approved and up-to-date spare parts pricing policies to prepare quotations for clients.
- Use in-house software package to order spare parts and monitor delivery status.
- Coordinate with Head Office to ensure timely delivery of spare parts to clients and to expedite the procurement of urgent spare parts.
- Verify orders received and packing lists against purchase orders placed.
- Ensure clients sign proof of delivery and are timeously invoiced for spare parts purchase orders.
- Maintain organized and up-to-date documentation related to spare parts for stock count purposes.
Education Requirements
Minimum: National Diploma in Business/Office Administration or Equivalent qualification
Knowledge Requirements
- Strong project documentation skills.
- Strong communication and planning skills.
- Proven experience in project administration.
- Proven experience in office administration.
- Experience in tender application preparations.
- Experience in compiling safety files.
- Knowledge of stock administration.
About Draslovka
We are a Czech, family-owned international leader in chemical specialties on a mission to unlock the transformation of many critical industries. We have operations in the Czech Republic, United States, South Africa, Australia, New Zealand, and India and serve customers around the world.
About Blue Cube Technology
Blue Cube Technology is a subsidiary of Draslovka and is a South-Africa-based firm that develops real-time mineral analysers for application in mineral beneficiation processes. Blue Cube Systems has installed more than 100 analysers across mines worldwide and has a strong growth profile, especially in Africa and Australia. BCS RSA (Pty) Ltd, a subsidiary of Blue Cube Systems (Pty) Ltd, provides client support services for its in-line mineral analyzers within the Sub-Saharan Africa region.