Project Coordinator

Job Summary To provide pro-active administrative support within the business to all relevant stakeholders to ensure that full administrative needs are met within the business for a smooth daily operation. Key Responsibilities Prepare and distribute Agenda and MOM (Minutes of Meeting) according the information given by the PM (Project Manager)Prepare and update the budget on regards all the projects according to the instruction of the Project manager and consolidating the information from Finance and Procurement DepartmentCreate Purchase Requisitions and submit to Line Manager for approval, when required according to the instructions of the Project Manager.Serves as a point of contact for contractors for receiving invoices, service reports, and other submittals from the suppliers, service providers, etc. for Line Manager’s approval.Generating weekly report on all aspects of the operation in additional to any ad hoc reports as required by the Project Managers by using the information entered in the system.Maintain and update all necessary records and database that includes but not limited to services provided, supplier’s list etc.Prepare correspondence according to the Project Manager instructions and submit to suppliers.Responsible for the initiation, coordination and follow up for the procurement of the Furniture, Fixtures & Equipment of the project as per the instruction of the Project manager, including but not limited to contacting suppliers, booking of material, preparing purchase order, following up on the delivery.Prepare and collect all the documentation required to be submitted to finance for payments, such as: work completion, invoices, warrantees.Support the design team on the preparation of material mood boards.Prepare and follow up documentations for the Gate passes.Maintain records of attendance, gate pass information access, leave applications, incoming and outgoing transmittals related to the projects.Perform other duties as assigned by the Direct Manager. Qualifications Education Diploma or Bachelor’s Degree in Engineering, Project Management, Construction Management, or related field. Experience Minimum 3 years of experience in project admin or co-ordination. Knowledge & Skills Knowledge in MS Office, Oracle.Experience in procurement administration (Purchase Order / Purchase request) an advantage. Key Competencies InitiativeOrganizational CommitmentTeamworkAchievement DriveAnalytical/Logical thinking