Project Coordinator

About the Opportunity

PROJECT COORDINATOR at Vanguard Fire Protection Ltd

Location: Office-based, Sussex, with site visits as required

Hours: 8:00am to 4:30pm, Monday to Friday

Salary: £33,000 to £37,000 depending on experience

Contract: Permanent

Reporting to: Directors

About Vanguard

Vanguard Fire Protection Ltd is a passive fire compliance business operating across Sussex, Surrey, Kent, and Hampshire. We work with academy trusts, college groups, and property managers to bring their buildings to a defensible compliance standard and keep them there, through a structured three-stage process we call the ARM Process: Assess, Reinstate, Maintain.

We are a small, founder-led business with a clear growth plan. We have a growing portfolio of long-term maintenance contracts, and a pipeline that is expanding. This hire is part of a deliberate move to build an operational team that can deliver to a high standard and grow sustainably. The person we bring in now will help shape how this business runs.

Responsibilities

• Job Scheduling and Coordination
• Operational Client Communication
• Financial and Purchase Order Management
• Quality and Documentation
• Systems and Process

About You

Essential:

• Proven experience in a project coordination, operations, or scheduling role, ideally within construction, facilities management, or a trade-based compliance business
• Experience using job management or field service software, SimPro experience is a strong advantage
• High attention to detail. In this business, documentation errors have real compliance consequences
• Confident and professional communicator, able to manage clients, engineers, and subcontractors calmly under pressure
• Comfortable reading job-level financial data and understanding cost against budget
• Able to manage and prioritise a demanding workload independently
• Full UK driving licence

Desirable:

• Experience in passive fire protection, fire safety, or a wider construction compliance environment
• Familiarity with SimPro, Onetrace, Google Workspace and/or MS suite
• Project Management training

The Opportunity

Vanguard is a growing business with a clear direction. The Project Coordinator we hire now will be at the centre of how this business operates and scales over the next two to three years. As the team grows and processes mature, this role grows with it. For the right person, someone who is organised, takes ownership, and wants to be part of building something rather than just maintaining it, this is a good place to build a career.