Project Coordinator (111452-0426)

About The Role

Informal Queries

For informal queries about the role, please contact Ian Bucknill (Finance Administrator) at Ian.bucknill@warwick.ac.uk.

Flexible Working

We will consider applications for employment on a part-time or other flexible working basis (e.g. job share), despite the position being advertised as full-time.

This is an exciting opportunity to join the Department of Physics at the University of Warwick.

We are seeking to appoint a full-time maternity cover post, available for an immediate start. Fixed term contract until 31 May 2027.

The Department of Physics is seeking an enthusiastic and self-motivated individual to provide financial and administrative support for our portfolio of research grants and contracts and associated awards, and to provide additional finance support within the department. This is an exciting role as part of the team supporting approximately 70 research active members of academic staff and a portfolio of over 200 research projects from a wide range of funders.

About You

You will implement and manage budgetary systems for effective, timely and accurate financial monitoring of project operating budgets. You will analyse financial data and provide reports and forecasts of expenditure. You will be proactive in proposing solutions to complex financial issues and advising on implications of various options, in conjunction with appropriate departmental and central administrative officers. You will manage administrative personnel issues for projects, helping with recruitment and all associated paperwork and liaising with external departments as required.

You will be based on the University of Warwick campus.

For details on the experience and skills required, please refer to the job description attached as a PDF below.

About The Department

Department of Physics

The post will be based in the Department of Physics, a vibrant academic department with over 200 academic, research, technical and professional services staff, over 800 undergraduate students and 200 postgraduate research students.

We are proud of our diverse community of staff, students, and visitors, and are committed to maintaining excellence in both teaching and research by promoting equality of opportunity for all, within a culture of mutual respect and dignity.

We are pleased to hold an Athena SWAN Silver Award, recognising our ongoing work to advance gender equality for all staff and students. We also hold an Institute of Physics Inclusion Award in support of our commitment to creating a welcoming and inclusive environment.

Further information about working in the Department of Physics and the benefits available can be found at www.warwick.ac.uk/physics/staff/working/.

The University supports flexible working and requests for part-time working or job-share will be considered where possible.

Childcare for interviews

Childcare can be provided for you at the University of Warwick Nursery (www.warwick.ac.uk/services/childrensservices/nursery) in order for you to attend the interview. Childcare is subject to availability of places at the Nursery.

About The University

We are a world-leading research-intensive university founded in 1965. We are ranked 74th in the world and 9th in the UK. Additionally, 92% of our research is rated world-leading or internationally excellent.

Find out more about us at warwick.ac.uk/about/.

How to Apply

CLOSING DEADLINE: Thursday 28 May 2026 at 11:55pm (UK Time)

To apply, please click APPLY below and submit your application by the closing deadline.

You will be asked to include a CV and cover letter. Within these documents, please:

• Outline your employment and education history (including your most recent employment).
• Outline the reasons for your interest in this position.
• Demonstrate how you meet the requirements of the role with clear reference to each of the essential and desirable criteria in the Job Description (PDF attached below).

Interview Date: Early June
Start Date: To be confirmed

Applications must be submitted by the closing deadline. Only applications submitted through our Careers Portal will be considered.

You are welcome to include any careers breaks you may have taken (e.g. parental/caring/long-term sick leave).

Please note that if you do not evidence the essential criteria, the hiring panel may not be able to shortlist your application. For guidance on how to format a cover letter, see here.

What we Offer

We Provide a Comprehensive Range Of Benefits, Including

• An attractive pension scheme.
• 26 days holiday plus University Christmas closure.
• Generous parental/adoption leave policy.
• Onsite childcare facilities.
• Excellent learning and development opportunities.

We recognise the importance of a healthy work/life balance and offer access to flexible working arrangements. Find out more about our flexible working arrangements.

We are proud to be a Living Wage employer.

Our Commitment to Inclusion

To find out more about our commitments to equality, diversity, and inclusion, please see: Our Commitments | University of Warwick

Job Description

JD Project Coordinator (111452).pdf – 206KB Opens in a new window

Right to Work in the UK

If you do not yet have the right to work in the UK and/or are seeking sponsorship for a Skilled Worker visa, please follow this link which contains further information about obtaining the right to work in the UK.