Project Coordinator

Support a major election programme as it moves into operational delivery $550 per day + super Immediate start through to March 2027 Sydney CBD location with hybrid working Your new company Work for an independent statutory authority responsible for delivering trusted election services and supporting confidence in the democratic process across New South Wales. Its work includes running elections, engaging with the public, supporting political participants to meet their obligations, and regulating compliance with electoral and lobbying laws. With the upcoming election programme moving from planning into operational readiness, an experienced Senior Project Coordinator is required to join its Programme Management Office and support the coordinated delivery of several interconnected projects. Your new role Working within a small and collaborative team, you will help ensure project activities, milestones and deliverables remain aligned as the election approaches. This is predominantly a project coordination, stakeholder engagement and reporting position, rather than a traditional end-to-end project management role. You will work across multiple project teams to gather information, monitor progress and provide clear, accurate reporting to the leads and senior stakeholders. Reporting requirements will increase throughout the programme, moving from weekly to twice weekly and eventually daily during the operational period. Your responsibilities will include: Coordinating activities, milestones and deliverables across multiple interconnected projects Gathering and consolidating updates from project managers and internal teams Preparing clear, concise and actionable reports for the leads and senior stakeholders Monitoring project progress against established milestones and deliverables Identifying emerging issues, risks and dependencies and escalating these appropriately Supporting the transition from project planning into election operations Maintaining project documentation and assisting with governance requirements Communicating requirements and ensuring information flows efficiently between teams Preparing project updates, briefs, agendas, minutes and other supporting documentation Working independently and proactively to keep activities moving in a time-critical environment The position requires sound judgement when analysing complex information, resolving day-to-day issues and determining when more sensitive matters should be escalated. What you'll need to succeed To be successful in this position, you will have: Previous experience as a Project Coordinator or Project Officer Experience supporting multiple projects within a similarly structured environment Strong project reporting and governance capability Excellent written and verbal communication skills The ability to consolidate complex information into clear and meaningful reporting Strong stakeholder engagement skills across multiple teams with competing priorities The confidence to identify issues, communicate risks and follow up outstanding information The ability to work independently with minimal direction A calm, adaptable and collaborative approach in high-pressure environments Strong organisational skills and the ability to respond to changing deadlines and priorities A working knowledge of project management fundamentals Government experience will be highly regarded but is not essential, and previous election programme experience is not required. Relevant tertiary qualifications or equivalent professional experience will also be viewed favourably. You must be politically neutral, have no affiliation with political parties, lobbyists or campaigners, and be willing to complete a criminal record check and reference checks following interview. What you'll get in return This is an opportunity to contribute to a significant, highly visible programme with a direct impact on the successful delivery of the upcoming election. You will receive: A competitive rate of $550 per day plus super An immediate start with an expected contract through to March 2027 Potential for extension depending on programme requirements Hybrid working arrangements A central Sydney CBD office location Exposure to a complex, fast-paced and purpose-driven programme The opportunity to work closely with experienced project and programme professionals Regular attendance at the Elizabeth Street office will be required, and some travel to operational locations may be necessary. What you need to do now If you are an experienced project professional who can bring structure to complex information, engage confidently with multiple stakeholders and take ownership without requiring significant direction, apply now with an up-to-date copy of your CV.