Project Coordinator – Rail & Future Mobility

Mobility In the Mobility business unit, we are looking for dedicated talents who want to pave the way for safe, sustainable, and smart mobility of the future, becoming pioneers of better mobility. Our focus is on ensuring traffic safety and developing innovative solutions for all transport systems and modes – from roads and railways to air transport. With our expertise, we enhance safety and efficiency in transportation through holistic approaches and advanced concepts. Our vehicle inspections promote both road safety and environmental protection, making a significant contribution to traffic safety.Driver’s license testing is conducted reliably by our qualified experts.TÜV Rheinland Schaden- und Wertgutachten GmbH offers comprehensive services for various target groups in the after-sales sector.Automotive Engineering & Homologation supports international clients as an independent partner in successfully bringing safe and innovative vehicles and components to the global market.Rail and urban transport: We are the trusted, reputable, and customer-focused partner for intelligent, safe, and clean transportation solutions. Become part of a team that ensures mobility of the future is safe, sustainable, and inclusive. With us, you can apply your strengths in an environment that fosters diversity, innovation, and personal development. Are you ready to help create mobility solutions for the future and drive traffic safety forward? Then a career in mobility at TÜV Rheinland is the right choice for you. Job Highlights Double pay and performance bonusWith development opportunitiesRegulatory and Mentoring Job Description Project Coordination and Monitoring Tracks project schedules, deadlines, action items, deliverables, and approvals.Set up and maintains projects in internal project-management systems.Ensures that project information, records and supporting documents are accurate and up to date.Coordinates travel arrangements and related administrative requirements.Ensures that required documents, information and approvals are obtained on time.Coordinates information flow among customers, technical experts and colleagues across different countries.Follows up with the relevant parties to ensure the timely completion of agreed actions and deliverables. Team Administration and Meeting Support Coordinates internal and external meetings and other team requirements.Prepares meeting materials, records accurate meeting minutes and follows up on agreed actions.Supports vendor administration, order processing and invoice follow-up using ERP systems such as SAP.Provides general administrative and operational support to the Hong Kong Rail team. Salesforce and Commercial Administration Maintains accurate and up-to-date customer, opportunity and project information in Salesforce and other internal systems.Monitors data completeness and follows up on missing or outdated information.Creates orders or supports order processing.Supports invoice preparation and payment follow-up. Quality Management and Document Control Creates, updates and maintains project files, customer records, project references and team documentation.Reviews documents and records for accuracy, completeness and consistency.Supports internal quality-management activities, audits, document control and compliance records.Ensure that documents are properly organized, approved and filed. Proposal, Tender and Business Support Supports the preparation and professional formatting of proposals, quotations, presentations, reports and tender submissions.Updates marketing materials, company credentials and project-reference lists.Supports exhibitions, customer meetings and other team activities according to business needs. Other Responsibilities Performs other duties as assigned. Job Requirements Diploma or above in business administration, project management, engineering, communications or a related discipline.Fresh graduates are welcome to apply.Strong practical proficiency in Microsoft Office, particularly:PowerPoint: preparing clear, professional and well-formatted presentations.Excel: using formulas, tables, filters, charts and basic data analysis.Word: formatting professional proposals, reports and business documents.Outlook and Teams: managing correspondence, meetings and collaboration effectively.Candidates must be able to demonstrate their Microsoft Office proficiency during the selection process through a practical assessment or relevant work samples.Strong attention to detail and ability to identify errors, inconsistencies and missing information.Able to produce accurate and professionally formatted work with minimal supervision.Able to manage multiple assignments, prioritize deadlines and follow tasks through to completion.Organized, dependable, and comfortable taking ownership of assigned work.Comfortable learning new systems and working independently.Strong communication and interpersonal skills.Good speaking in both English and MandarinWillingness to support regional activities and colleagues across different countries. Other Benefits Public HolidaysDouble Pay and Performance BonusMedical, Dental and LIfe InsuranceAnnual Leave, Service Anniversary Leave, Maternity Leave, Paternity Leave, Marriage Leave, Compassionate LeaveCompany Outing AllowanceLong Service AwardFestival Bonus and Special GratuityOn-the-job training as well as Training Sponsorship / Subsidies