Executive Assistant and Project Coordinator (Part-Time / Internship)

Location: Singapore | Hybrid / Partly WFHEmployment Type: Part-Time / InternshipReports to: CEO ABOUT THE ROLEWe’re looking for a resourceful and organised Executive & Project Assistant to work directly with the CEO across day-to-day executive support, project implementation, meetings and workshops.This isn't a purely administrative PA role. While you'll help manage calendars, communications and coordination, you'll also be involved in turning ideas and plans into actual execution — keeping projects moving, following up on action items, coordinating with different parties and helping prepare for meetings and workshops.The role is suitable for someone looking for meaningful exposure to how a CEO works across multiple projects and priorities, while still wanting the flexibility of a part-time or internship arrangement.You'll work from home for much of the role, with in-person attendance required when there are meetings, workshops or other activities that need on-site support. RESPONSIBILITIESExecutive SupportManage and coordinate the CEO's calendar, meetings and appointmentsAssist with emails, messages and other communications where requiredCoordinate meetings with internal and external stakeholdersPrepare agendas, notes, documents and other meeting materialsKeep track of follow-ups and make sure important action items don't fall through the cracksHelp organise information, documents and priorities so things are easy to find and act on Project & Implementation SupportSupport the CEO on various ongoing agentic AI and software projects and initiativesTranslate discussions and plans into clear tasks, timelines and next stepsTrack project progress, deadlines and outstanding action itemsFollow up with team members, vendors, partners and other stakeholdersConduct basic research and consolidate findings where requiredAssist with coordinating actual implementation rather than simply documenting plansIdentify outstanding issues and proactively flag things that need attentionYou won't necessarily be expected to know how to do everything yourself. What matters is being able to figure out what needs to happen next, find the right information or person, and help move things forward. Trainings, Workshops and MeetingsHelp prepare presentation decks, worksheets, handouts and other workshop materialsCoordinate venues, equipment, refreshments and other logistics where necessaryAssist with physical setup before workshops and meetingsBe present during selected sessions to provide logistical and administrative supportCapture action items and assist with post-session follow-up WHO WE'RE LOOKING FORYou may be a university/polytechnic student, recent graduate, freelancer or a homemaker looking for a flexible part-time role.More importantly, you're someone who:Is organised and good at keeping track of multiple moving piecesCommunicates clearly and professionallyIs comfortable working independently without constant supervisionTakes initiative instead of waiting for detailed instructions for every taskIs reliable with follow-ups and deadlinesCan switch comfortably between administrative work and project workIs comfortable communicating with different stakeholdersIs reasonably proficient with common productivity tools such as Google Workspace, Microsoft Office and/or similar platformsIs willing to learn new tools and use AI/productivity tools to work more efficientlyIs comfortable working directly with a CEO in a fast-moving environment YOU'LL PROBABLY ENJOY THIS ROLE IF..You like being the person who makes things happen.You're comfortable receiving something like:“We need to get this workshop organised next month”…and then working out what needs to be prepared, what information is missing, who needs to be contacted, what deadlines need to be tracked and what the CEO needs to make a decision on.You don't need everything to come with a detailed SOP before you can get started. WORKING ARRANGEMENTThis is a hybrid and flexible role.Much of the work can be completed remotely, so you won't be expected to come into an office simply for the sake of being physically present.However, you should be based in Singapore and available to attend in-person meetings, workshops and other activities when required.The role may therefore suit someone who values flexibility but can accommodate occasional scheduled in-person commitments.