Senior Project Coordinator

About the Opportunity

Contract: 6 months (strong potential for extension)
Location: Sydney-based - hybrid, ~2 days/week onsite
Start: ASAP

Responsibilities

• Maintain the team's Kanban board and support end-to-end management of the project pipeline — tracking progress, risks, issues, actions, and dependencies
• Prepare project status reports, executive dashboards, and stakeholder updates, following up proactively to keep initiatives on track
• Support project scoping, planning, and implementation across multiple concurrent workstreams
• Develop and coordinate change and communications activities to drive user adoption — including communications, training materials, and support resources
• Facilitate stakeholder engagement and support business readiness for new solutions and ways of working
• Provide day-to-day M365 and SharePoint support — resolving user issues, guiding staff, and driving platform adoption
• Convert a library of recorded content into polished self-service learning resources (ideally using Clipchamp)
• Contribute to AI and digital transformation initiatives as this workstream grows

About You

Essential

• Strong project coordination and delivery experience, ideally within a transformation, technology, or change context
• Demonstrated experience supporting organizational change and driving user adoption — communications, training materials, and engagement
• Excellent written and verbal communication, confident engaging both technical and business audiences
• Practical, hands-on Microsoft 365 experience — particularly SharePoint — including user support and adoption enablement
• Proven ability to work autonomously, manage competing priorities, and operate within a small, fast-moving team
• Proactive, solutions-focused mindset — happy to roll up your sleeves across delivery and operational support

Desirable

• Experience using Clipchamp (or equivalent) to edit recordings and produce self-service learning content
• Prior involvement in AI or digital transformation projects
• Formal change management qualifications (e.g. Prosci, APMG) — a plus, though strong communication and adoption experience is weighted more highly
• Experience working in lean transformation teams without a Senior PM layer