Property Project Coordinator

About the Opportunity

Property Project Coordinator (12-Month FTC – Maternity Cover)

Salary: £40,000

Location: Hybrid/Remote (flexible on location)

Start Date: ASAP

Are you highly organised, great with people, and energised by keeping fast-moving projects on track? Join us as our Property Project Coordinator and play an essential role in delivering improvements across our estate. This is a great opportunity for someone who loves variety, problem-solving, and ensuring the finer details are spot-on.

Responsibilities

• Supporting the planning, scheduling, and coordination of property development, refurbishment, and maintenance projects.
• Ensure all operational activities meet relevant legal, regulatory, and industry compliance standards.
• Lead the procurement process for contracted services relating to essential compliance works (e.g., maintenance, statutory inspections, safety works).
• Maintain accurate and up-to-date compliance records, certifications, and audit trails for all contracted works.
• Acting as the central communication hub between Project Managers, contractors, suppliers, and internal stakeholders.
• Preparing and maintaining key project documentation, reports, trackers, and minutes.
• Monitoring timelines, budgets, risks, and deliverables—and escalating when needed.
• Coordinating site access, surveys, inspections, and compliance activity.
• Assisting with procurement: tendering, obtaining quotes, and managing purchase orders.
• Ensuring Health & Safety and regulatory compliance, including Asbestos Management and Water Risk Assessments.
• Identifying opportunities to improve processes and streamline project workflows.
• Providing support on wider commercial estate management tasks.

About You

You’ll thrive in this role if you’re proactive, organised, and confident working with multiple stakeholders. Ideally, you will bring:

• Experience in property, construction, FM, project coordination
• Experience in property compliance management is essential
• Strong organisation, administrative skills, and impeccable attention to detail
• Clear and confident communication skills
• The ability to juggle competing priorities and stay calm under pressure
• Proficiency with MS Office and, ideally, project management systems
• Confidence interpreting basic technical information, plans, or reports (a bonus, not a must)