PMO Project Coordinator

About the Opportunity

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PMO Project Coordinator

The Opportunity

As our PMO Project Coordinator, you’ll support the Real Estate Services (RES) PMO team by coordinating operational readiness and project tasks, maintaining project documentation, coordinating updates, and ensuring administrative continuity across multiple office fit-out projects. A key focus of this role is to proactively leverage general workplace and construction program knowledge to assist the Senior Project Managers working across multiple EY Real Estate Projects. This position is critical in supporting successful project outcomes and operational readiness tasks across EY’s regional footprint from a Workplace Services (WPS) perspective. Please note the role is offered on a 18-month contract basis.

This role can be performed from any of our EY offices across Australia. Our roles can potentially be adjusted to work flexibly with reduced hours. Please speak with us about potential options.

Your Key Responsibilities

• Capture and document key discussions, action items, and RFIs from project meetings, ensuring timely follow-ups, stakeholder communication, and feedback on behalf of Project Managers
• Support project delivery and operational readiness, track milestones and key actions via dashboards, and maintain accurate document control including storage, version control, and archiving
• Provide team coverage during leave periods and liaise with stakeholders to gather required information and documentation
• Respond to project-wide information requests, manage and organize documentation and folder structures, and coordinate with governance teams to facilitate access to procurement and controlled documents
• Monitor project timelines to identify potential conflicts and ensure consistency in naming conventions and folder structures across projects

Skills And Attributes For Success

• Highly organized with strong attention to detail, ensuring accuracy and quality in all tasks
• Able to thrive in a fast-paced environment, managing multiple projects and shifting priorities
• Excellent written and verbal communication skills, with confidence to follow up and chase deliverables
• Proactive and self-driven, able to work independently and take initiative with minimal supervision
• Strong stakeholder management skills, with confidence working across complex stakeholder groups
• Reliable and collaborative team player with strong problem-solving skills and a solid understanding of project and operational processes

What We Offer You

• Career development: At EY, your career is yours to shape! We’ll develop you with future-focused skills and equip you with world-class experiences ey.com/au/careerdevelopment
• Flexible work arrangements: Our flexible work policies empower you to balance your professional and personal life, fostering a culture of trust and autonomy.
• A comprehensive benefits package: From a yearly wellness incentive, to access to additional 8 weeks of flex leave per year, and family-friendly policies, including up to 26 weeks of gender-neutral paid parental leave, we cater to your diverse needs to help you thrive both personally and professionally www.ey.com/au/benefits

Acknowledgement of Country

EY acknowledges the Traditional Owners and Custodians of the lands on which EY offices are located around Australia. We pay our respects to their cultures, and to their Elders — past, present, and emerging. Find out more about our vision for reconciliation at ey.com/en_au/careers/indigenous

Inclusiveness is core to who we are and how we work together, driving value for our people and for our business. We encourage applications from people of all ages, nationalities, abilities, cultures, sexual orientations, and gender identities and are committed to providing an equitable and barrier free recruitment experience for all. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process. We understand sharing your needs with us can be daunting, so if you have questions before or during your application, we welcome you to get in touch at contactrecruitment@au.ey.com or +61 3 8650 7788 (option 2). Anything you tell us will be kept completely confidential.

Are you ready to shape your future with confidence? Apply today.

EY | Building a better working world

Our preferred applicant will be required to undertake employment screening by EY or our external third-party provider.

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