IT Project Coordinator

About the Opportunity

The IT Project Coordinator role at IFZA Dubai supports IT projects by maintaining accurate documentation, records, and administrative controls throughout the project lifecycle.

Responsibilities

• Maintaining complete, accurate, and up-to-date project documentation across all IT projects
• Creating, updating, and archiving project records including plans, schedules, registers, approvals, and correspondence
• Ensuring version control and proper document classification in accordance with IT and PMO standards
• Recording project decisions, actions, and outcomes as approved by the Project Manager/IT Manager
• Updating Zoho Projects, timelines, and task lists strictly based on Project Manager direction
• Scheduling project meetings and accurately recording and distributing meeting minutes and action items
• Compiling project status reports using approved input from IT Team Leads and the Project Manager
• Maintaining risk, issue, dependency, and assumption logs as identified by the Project Manager/IT Manager
• Coordinating with the Procurement department to support project-related purchasing activities
• Preparing and maintaining procurement-related documentation such as requisitions, approvals, and delivery records, and vendor management
• Tracking procurement status and timelines and reporting updates to the Project Manager
• Supporting audits and reviews by providing complete, traceable, and audit-ready documentation
• Operating closely with IT teams, Procurement, Finance, and other internal departments as required
• Performing other IT-related duties as assigned by Management

About You

Requirements:

• Full English Proficiency is required
• 1-2 years’ experience in project coordination (ITPM is a plus)
• Strong organizational skills with high attention to detail and accuracy
• Strong technical knowledge covering General IT, Network, systems etc.
• Strong working knowledge of project management tools such as Zoho Projects, ClickUp, Jira, Confluence, SharePoint, or equivalent platforms
• Ability to manage multiple tasks priorities in a structured, deadline-driven environment

Benefits

• 24 annual leave days
• Annual flight home
• Life insurance plan
• Medical insurance plan (with the option to upgrade at your own cost)
• Bonus scheme (in relevant departments)
• Invitations to participate in various company functions, staff events, and department team building events
• Opportunities to learn, develop and grow with the organization

About Company

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