Project Coordinator

About the Opportunity

Job Description – Project Coordinator (Interior Design)

Role Overview

The Project Coordinator supports the Interior Designer-in-Charge in overseeing renovation projects from site coordination to documentation control. This role requires strong site management skills, disciplined paperwork, familiarity with Singapore renovation processes, and strict adherence to payment-based work progression.

Candidates with own transport (motorcycle or car) are preferred due to frequent site visits.

Key Responsibilities

• Project Execution & Payment-Based Work Control
  • Oversee renovation works strictly in accordance with payment milestones and agreed percentages.
  • Ensure work execution follows company policy, including but not limited to:
    • Up to 20% work completion only after first payment is received
    • Up to 50% work completion only after third payment is received
    • Immediate work stoppage if final payment is not received, except for agreed and approved scope
  • Monitor payment status closely and coordinate with management before releasing further works.
  • Prevent over-commitment or over-execution beyond the payment received.
  • Ensure subcontractors are scheduled and released strictly based on payment clearance.
• Site Coordination & Subcontractor Management
  • Conduct regular site visits to oversee workmanship, progress, and sequencing.
  • Coordinate and supervise subcontractors to ensure works follow approved drawings and timelines.
  • Prepare, issue, and track work orders to subcontractors.
  • Identify site issues, design clashes, or improvement opportunities and proactively report or propose solutions.
  • Work closely with the Interior Designer-in-Charge on site coordination, changes, and improvements.
• Reporting, Paperwork & Filing Discipline
  • Prepare and submit clear progress updates and site reports to management.
  • Maintain neat, accurate, and complete documentation, including:
    • Quotations
    • Work orders
    • Variation orders
    • Invoices
    • HDB / MCST forms
    • Permits and approvals
  • Ensure all documents are properly filed in both softcopy and hardcopy, following company SOP strictly.
  • Update drawings, approvals, and records promptly to avoid discrepancies.
• AutoCAD, Drawings & Technical Support
  • Able to read, understand, and interpret AutoCAD drawings accurately.
  • Assist the Interior Designer by:
    • Making minor drawing adjustments
    • Updating drawings based on site conditions or approved changes
    • Ensuring latest versions are properly saved, named, and filed
  • Ensure all drawing updates follow company drawing standards and filing structure.
• Compliance & Professional Standards
  • Be well-versed in Singapore renovation regulations and terminology.
  • Ensure works comply with approved drawings, safety requirements, and regulatory guidelines.
  • Uphold integrity, accuracy, and professionalism in all submissions and site coordination.
• Client & Issue Handling
  • Support the Interior Designer in handling client queries, concerns, and complaints professionally.
  • Reinforce company policies on payment, work progress, and scope control when required.
  • Assist in resolving site issues calmly and efficiently.
• Work Ethics & Initiative
  • Demonstrate reliability, responsibility, and accountability for assigned projects.
  • Take initiative to flag risks, delays, payment issues, or site problems early.
  • Able to work independently with minimal supervision and collaborate effectively with the team.
  • Follow SOPs, workflows, and management instructions strictly.

Requirements

• Professional/Diploma or equivalent experience in Interior Design, Renovation, or Construction-related fields.
• Strong familiarity with Singapore renovation processes, terminology, and site practices.
• Experience coordinating subcontractors and renovation works.
• Proficient in AutoCAD or similar design software.
• Strong organisational and documentation skills with attention to detail.
• Able to manage multiple projects without compromising paperwork or site control.
• Calm, logical problem-solver when handling site or client issues.
• Responsible, proactive, and disciplined in following payment-based work controls.
• Own transport (motorcycle or car) preferred.
• Sales-driven mindset or interior design exposure is an advantage.

Salary

$2,500 – $3,500 (commensurate with experience)

Workplace Address

140 Paya Lebar Road
AZ@Paya Lebar
Singapore 409015

Working Hours

Monday – Friday: 10:00am – 7:00pm
Saturday: 10:00am – 2:00pm