Junior Project Coordinator

About the Opportunity

Job Title: Junior Project Coordinator

Location: Singapore

Employment Type: Full-time

Role Overview

We are looking for a meticulous and proactive Junior Project Coordinator to join our team in Singapore. You will be the "glue" that holds our projects together, ensuring that all administrative tasks, schedules, and communications are handled efficiently. You will work under the guidance of our Project Managers to support the successful delivery of local and regional projects.

Responsibilities

• Administrative Support: Organize, attend, and participate in stakeholder meetings. Document and distribute Meeting Minutes (MOM) and action items to ensure everyone is on track.
• Schedule Monitoring: Update project calendars and ensure that team members are aware of upcoming deadlines and milestones.
• Documentation Management: Maintain a centralized project filing system (e.g., SharePoint, Google Drive, or Confluence). Ensure all project assets and contracts are up-to-date.
• Task Tracking: Use project management software (e.g., Monday.com, Trello, or Jira) to monitor task completion and flag any potential delays to the Project Manager.
• Vendor & Stakeholder Liaison: Assist in coordinating with external vendors and internal departments (Finance, Ops, Marketing) to ensure smooth resource flow.
• Reporting: Help compile data and prepare slide decks for monthly project review meetings.
• Problem Solving: Assist in resolving minor project issues and administrative bottlenecks to keep the workflow moving.

About You

Requirements

• Education: Diploma or Degree in Business Management, Communications, or a related field. (Fresh graduates are encouraged to apply).

Skills

• Organizational Skills: Exceptional ability to multitask and manage competing priorities.
• Tech Savvy: Proficiency in Microsoft Office (especially Excel for tracking and PowerPoint for presentations).
• Communication: Strong verbal and written English is essential for professional correspondence in Singapore.

Attributes

• A "people person" who enjoys collaborating with different teams.
• Highly detail-oriented—you are the person who catches the small errors before they become big problems.
• Able to work independently with minimal supervision once given a brief.

Experience

0–2 years of experience. Prior internship experience in an office or project-based environment is a significant advantage.