Project Coordinator (Site + Contracts + Estimating) – Commercial Design & Construction Fitout

About the Opportunity

We’re Hiring | Project Coordinator (Site + Contracts + Estimating)
Full-time - Hybrid (WFH, Office, Site)📍 Sydney, Greater Sydney🏢 Commercial Design & Construction

About Palm Projects

Palm Projects is a strategic design & construction studio specialising in workplace projects across Sydney and the Eastern Seaboard. We’re intentional, senior-led, and people-first – known for delivering smart, buildable, cost-effective solutions with a high-touch, genuine client experience.

Our projects typically range from $150K to $4M, partnering with organisations relocating, expanding, or reimagining their workplaces. As our pipeline continues to grow, we’re looking for a practical and organised Project Coordinator to support the delivery of our projects across site, contracts, and early estimating.

Responsibilities

• Site Coordination & Delivery
  • Coordinate subcontractors and trades on site
  • Keep programmes on track and resolve issues quickly
  • Ensure works are progressing safely and efficiently
  • Support the day-to-day delivery of projects
• Contracts & Commercial Support
  • Assist with procurement and subcontract engagement
  • Manage subcontract agreements and documentation
  • Track variations and cost movements
  • Support project reporting and cost visibility
• Estimating Support
  • Assist with early pricing and trade engagement
  • Review trade quotes and scope alignment
  • Support budgeting and tender preparation where required

About You

Experience in commercial fit-out, refurbishment, or workplace construction
Confidence coordinating trades and supporting site activity
Strong organization and attention to detail (at pace)
Commercial awareness and practical problem-solving
Someone who enjoys ownership, responsibility, and being part of a growing business

Eligibility

Experience in Commercial fit-out/ refurbishment, Site supervision or project coordination, Contracts administration or procurement, Small to mid-sized construction projects

Benefits

• Hybrid working across site, office and home
• Direct access to the founder and leadership team
• A small supportive team where your impact is immediate
• Interesting workplace projects across Sydney
• A role that will grow as Palm continues to scale

About Company

Palm is entering its next stage of growth with a strong pipeline of workplace projects and repeat clients. To maintain the level of delivery and client experience we’re known for, we’re looking for someone who enjoys being hands-on, solving problems and helping bring great projects to life.

If this sounds like you, or someone in your network, we’d love to hear from you.📩 matt.woods@palm-projects.com.au for a confidential chat. Sorry, no recruiters.