Project Coordinator

About the Opportunity

As part of the Estates & Facilities, (E&F), Capital Development Team, the post holder will be required to provide high level project support by assisting in the planning and delivery of Projects, work packages, or products. This will involve supporting with planning, managing, and coordinating activities and projects to a high standard and to deadlines. The post holder will be required to develop and maintain the project library, databases, and associated resource lists.

Is responsible for coordinating all aspects of projects and ensuring that all stages of design development and the building contract are monitored for compliance with the requirements of the project and that relevant project information is controlled and communicated in an effective manner.

Responsibilities

• Coordination support for multifaceted, large scale construction programme and associated business cases
• Provide administrative support for the project, including Executive Administration support to the Programme Board and Steering Group, chaired by the Deputy CEO and Hospital Director respectively
• Coordinate clinical user and key stakeholder design groups
• Provide administrative support to the planning submission process
• Support the Communications strategy and public/patient consultation events
• Support in the preparation of key materials for workshops, meetings, and events (FIC)

About Company

Our Trust is one of England's top-performing and safest trusts. We operate two main acute hospital sites—Chelsea and Westminster Hospital and West Middlesex University Hospital—along with award-winning clinics across North West London.

Our nearly 7,500 staff care for a diverse population of 1.5m, providing full clinical services including maternity, A&E and children’s services, plus specialist HIV and sexual health care. The CQC rates us Good in safety, effectiveness, care and responsiveness, and Outstanding in leadership and resource use.

We continually invest in our facilities, including a £30m expansion of critical care at Chelsea and an £80m Ambulatory Diagnostic Centre at West Mid.

We are delivering sustainable healthcare through our Green Plan. In line with Greener NHS ambitions, we aim for net zero carbon emissions by 2045. Achieving this requires collective effort. We encourage staff to reduce their impact on carbon, waste, and pollution wherever possible. Every action counts to create a healthier, more sustainable future.

We are committed to equal opportunities and believe diversity drives innovation and excellence. We welcome applications from the global majority, veterans, and underrepresented communities, valuing the perspectives they bring.

If you haven’t heard from us within 3 weeks of the closing date, your application was likely unsuccessful. Employment is subject to a six-month probation.

Some roles may require weekend shifts at multiple sites.

Detailed Job Description And Main Responsibilities

• Processing departmental purchasing and supplier’s invoices
• Maintain project governance documentation
• Develop and maintain project directory for consultants, suppliers, and contractors
• Support the procurement process on the project side for large scale contracts e.g. equipping, main construction tender
• Provide secretarial support to the team
• Provide absence ad hoc cover/support if required for the E&F administrative team
• Managing/reporting and updating the project folder

Eligibility

Person specification

Education

Essential Criteria: first degree or equivalent

Desirable criteria: NHS work experience

Benefits

• Competitive salary
• Opportunities for career development
• Supportive work environment
• Comprehensive benefits package