Project Coordinator

About the Opportunity

At Allens, our business teams are also specialists in their field, using their unique knowledge and expertise to solve critical client and business challenges.

You'll be a part of our Information Technology Projects team. This team plays a pivotal role in supporting strategic and business-as-usual initiatives across the firm, ensuring projects are delivered efficiently and aligned with governance frameworks.

Responsibilities

• Coordinate and track multiple concurrent projects using project tools (Jira, MS Project), ensuring tasks are accurately scoped, assigned, and updated accurately.
• Monitor progress, refine the backlog and flag blockers or delays.
• Own, schedule and facilitate meetings via MS Teams, including stand-ups, retrospectives, and stakeholder updates.
• Take and circulate minutes, action items and maintain clear communication channels across project teams.
• Prepare and maintain project documentation and track key metrics including budget and resource utilisation.
• Support governance and compliance activities, including audit readiness and onboarding of new team members.
• Act as a first point of contact for troubleshooting project tools, provide guidance to team members, and help standardise templates and workflows across projects.

About You

You will have:

• Experience in project coordination or support roles on technology projects, with experience in Jira, MS Project and Teams highly desirable.
• Strong organisational and communication skills, with the ability to manage multiple priorities and stakeholders.
• Demonstrated initiative in program scheduling, risk identification and reporting, including backlog refinement and project reporting.
• Solutions-focused, hands-on, detail-oriented, and adaptable.
• A desire to learn, grow, network, and mentor others.

Eligibility

This is a 12-month contract opportunity. Hybrid working (60% in the office) is how we work however flexibility matters at Allens, so if you are seeking hybrid working or are looking for flexibility in your work, we would be happy to discuss what arrangements would work best for you.

Benefits

In joining Allens, you will receive unparalleled learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and will be encouraged to grow. We foster greatness, and will coach and support you to meet your goals and aspirations.

About Company

Our benefits include:

• Financial: market competitive fixed remuneration, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
• Health and wellbeing: fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families.
• Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
• Leave: ability to purchase additional annual leave.
• Recognition: team based recognition including social activities and contribution based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.

Allens is also proud to invest in our communities, giving you the opportunity to make a difference through our work on reconciliation, the environment and other social justice issues as well as our workplace giving and volunteering programs.

How to apply?

We'd love to hear from you so please click "apply now"! If you would like to find out more, please visit "This is Allens" or listen to our Allens Confidential podcast to hear real stories from real people about life at Allens.

At Allens, our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. If you require adjustments to fully participate in our application process, please contact us at careers@allens.com.au. We encourage applicants from all backgrounds, so if you're excited about this role but your past experience doesn't align, please express your interest by emailing us at careers@allens.com.au. The right role for you might be just around the corner!