Project Coordinator

About the Opportunity

A Bit About The Role …

As a Project Coordinator you'll play a pivotal role in supporting the planning and delivery of innovative, high-impact exhibitions and booth projects. Reporting to a Senor Project Manager, your coordination of project elements including timeline and budget management and stakeholder communication supports the smooth running of projects with our teams, suppliers, and clients. We offer a hybrid working opportunity aligned with our creative and collaborative office in London, Manchester or Ashby-de-la-Zouch.

Responsibilities

• Assist our team of Project Managers, Seniors, and Directors in planning, executing, and closing out Exhibit/ Environment projects according to deadlines against budget
• Help coordinate internal and external meetings including agendas, meeting notes, and action points
• Maintain accurate project documentation, timelines, and status reports on all your assigned projects using enterprise tools including Smartsheet
• Work alongside other Service Lines including Creative, Logistics, and Live Production
• Assist in tracking budgets, client POs, and invoicing using our company tools
• Support cost reconciliations and expense reporting post-event
• Provide timely communication to Project Lead and across relevant delivery teams
• Prepare presentations and documentation for internal and client-facing use
• Travel globally, participating in on-site set-up, delivery, and breakdown
• Support the broader team on-site, being a point of contact for crew and suppliers

About You

A passion for Environments/ Exhibitions and the events industry overall

3 years' experience within a project coordination role within exhibit/ booth planning or broader event planning

The ability to maintain an organized approach across multiple projects with differing timelines

Proficiency in Microsoft Office and experience of using project management tools

A comfortability with traveling and attending onsite events globally

A proactive and solution-orientated mindset

Benefits

• Promote opportunities to learn, grow, train and get involved in broader workstreams
• Reward and recognition initiatives

About Company

Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.

Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioral science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content

We believe in our values: We empower everyone | We rise to the challenge | We work as one | We ask what if | We do the right thing, and we will ask you how your personal values align to ours.

Don't meet every job requirement? That's okay! We are dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.