Project Coordinator

About the Opportunity

Job Title: Project Coordinator/Manager, HR & Operations

Location: Johannesburg, South Africa, Auckland Park - Remote (Must work Pacific Standard Time hours)

Employment Type: Full-time

About Our Client

A fast-paced creative marketing agency based in Los Angeles. A small but mighty team known for producing high-quality work for top-tier clients across the US. Our success comes from delivering exceptional creative, quick turnaround times, and outstanding customer service. We partner with mid-size to enterprise brands in both the private and public sectors.

The Role

We are seeking a Project Coordinator/Manager who will serve as the central hub for our projects, operations, and HR functions. This hybrid position is approximately 70% project management, 20% operations/administration, and 10% HR support. You’ll work directly with the CEO and collaborate with our creative production team of designers, copywriters, and developers.

Key Responsibilities

• Project Management (70%)
  • Manage multiple client projects from brief to delivery.
  • Coordinate cross-functional teams, ensuring timelines and budgets are met.
  • Serve as the primary liaison between clients and internal teams.
  • Prioritize tasks and adapt to shifting deadlines.
  • Monitor project risks and escalate when necessary.
  • Oversee quality control, especially proofreading and final deliverables.
  • Manage workflows through our project management tool (Basecamp).
• Operations & Administration (20%)
  • Handle accounts payable/receivable, invoicing, and collections.
  • Schedule and organize internal/external meetings.
  • Collaborate with our external bookkeeper.
  • Support the CEO with business and administrative tasks.
  • Manage vendor/client onboarding and maintain SOPs for efficiency.
• Human Resources (10%)
  • Post job openings, schedule interviews, and support recruitment.
  • Coordinate onboarding processes and new hire setup.
  • Assist with payroll/benefits administration.
  • Maintain accurate employee records.
  • Coordinate staff training sessions.

About You

What We’re Looking For

• Creative & Marketing Experience – Understanding of creative workflows (print & digital).
• Highly Organized & Detail-Oriented – Able to manage multiple projects flawlessly.
• Strong Communicator – Excellent written and verbal skills.
• Independent & Accountable – Self-starter who takes full ownership of work.
• Tech-Savvy – Proficient in project management tools, QuickBooks, and Adobe Suite.
• Proactive & Resourceful – Anticipates and resolves issues.
• Collaborative Team Player – Positive, adaptable, and emotionally intelligent.

Benefits

This is an exciting opportunity to work in a dynamic, creative environment with a talented team and high-profile clients. If you thrive in a fast-paced setting and want to make a direct impact, we’d love to hear from you!