Executive Assistant and Project Coordinator

About the Opportunity

Take an opportunity to step into a high-impact role, combining executive support with project coordination within the People team. Be part of a passionate team driving positive culture and strengthening employee engagement. Permanent full-time opportunity based on-site at Qantas Corporate Campus in Mascot.

Today, we’re busy planning for tomorrow. We look to the future to guide the way we innovate, helping us stay relevant and responsive in an unpredictable industry.

Our People team works closely with the business to deliver our business and people strategy. We have an unwavering focus on building a flexible and adaptable workforce, driving leadership capability, creating safe workplaces and building a positive employee experience.

Responsibilities

• Managing complex calendars with efficiency, including scheduling and coordinating internal and external meetings across time zones.
• Proactively preparing high-quality presentations, reports, and documentation with accuracy and attention to detail.
• Drafting routine correspondence and managing timely, appropriate responses to internal and external inquiries.
• Coordinating domestic and international travel, accommodation, and itineraries in line with company travel and expense policies.
• Expense management and coordination – including ensuring timely and accurate action.
• Planning and executing meetings, events, and forums - organizing logistics such as venues, catering, and attendee communications, and ensuring all materials are prepared and distributed.
• Handling sensitive information with discretion, maintaining strict confidentiality at all times.
• Supporting people programs and our people team in delivering key programs and initiatives.

About You

Tertiary qualification in Business Administration or a related field is desirable. 3-5 years’ experience in a similar executive assistant or high-level administrative role, preferably supporting senior leaders. Experience in project coordination or support within HR, organizational development, or people & culture environments is highly valued. Demonstrated ability to work with highly confidential information and act with professionalism and discretion. An ability to think several steps ahead to identify barriers and act to support the efficient and effective operation of the people team. Experience supporting event management, workshops, or corporate programs is advantageous. Advanced proficiency in Microsoft Office Suite.

Eligibility

Applications will only be considered for candidates who have the right to work in Australia / New Zealand without restriction or sponsorship.

Benefits

• Enjoy heavily discounted air travel within Australia and across the globe, both for you and your family and friends, as well as exclusive deals on accommodation and holidays.
• Make use of leave and flexible working opportunities including 18 weeks paid parental leave and additional purchased leave options for eligible employees.
• Access to thousands of rewards through partnerships offering discounts across various categories.
• Support for wellbeing, including mental health support, interactive wellbeing app, and tailored nutrition plan.

About Company

Qantas is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. The organization encourages diversity, supports charities and environmental initiatives. Aboriginal and Torres Strait Islander, and people of all backgrounds are encouraged to apply. Personal information will be kept confidential in compliance with relevant privacy legislation.

If you’re ready for a culture that will challenge and excite you, submit an application today.

Applications close: Tuesday, 7 October 2025