Project Coordinator

Permanent

Gauteng

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.

Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

Is responsible for directing, organizing and controlling project activities of varying size and complexity under the direction of the Finance Manager. Coordinating the projects and all matters related to the project content and to ensure effective flow of information between stakeholders. Prepare reports for PSD and CSD.

Key Responsibilities

Communicating with team members and stakeholders from project conception through to completion

Point of contact for PSD projects within the finance team.Attend project related meetings and co-ordinates project action points to completion as the PSD representative.Assist with determining project requirements.Prepares reports for management and ensures regular communication flow according to the stakeholder analysis.Continuous evaluation of project activities and reporting on project progress.To track the progress and quality of work on existing projects and add value to the reporting requirements.Communicate ideas for improving company processes with a positive and constructive attitude.Assist the Finance Manager with consolidation of reporting for PSD and CSD on cash flow forecasts, claims aging, risk items and swell allowance reconciliations.Project work that includes but is not limited to: Principal take-on, automation of reconciliations, fixing of system issues, preparation of training manuals and procedures, and documentation of the PSD models, systems, and processes.

Estimating the effort, cost, and time it will take to deliver a project and evaluating whether the benefits of the projects will justify the project

Research alternatives to the action plan.Implement the agreed action plan to the agreed standards and deadlines.Continuously track and evaluate the progress on current projects to ensure that project targets and deadlines are met.

To integrate the project as part of current system / procedure

Training and guidance to new team members.User guides.Support and training on system changes to current team members.

Accounting for progress and productivity to provide accurate forecast of project completion dates

Regular follow ups and tracking.Share with and report relevant data and information to management teams to enable reliable business decision-making.

Teamwork and Self-Management

Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing, and self-development. Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.Support and drive the business core values.Manage colleagues and client’s expectations and communicate appropriately.Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.Champion training and development of self and others through utilizing available training opportunities.Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.

KPI’s

Projects completed by priority and agreed date.

Key Relationships

Internal

All controllers, supervisors and managers.Support office team.Customer team.Debtors team.IT team.Identified stakeholders.

External

Developers, customers and principals.

Qualifications And Experience

Qualifications, Skills and Experience Required for the Job

BCom Degree in related field. At least 3 years’ experience in Finance environment.

Skills And Competencies

Behavior Standards

Be brilliant at the basics. Face the brutal facts. Smash the silos. Lead with integrity, respect and energy. Be curious and challenge change. Take accountability for results and people.

Knowledge

Project scheduling and control tools. MS Projects. Department system and processes. SAP. Power BI.

Skills

Verbal and written communication. Interpersonal. Logical thinking. Problem solving. Time management.

Attributes

Analytical. Systematic. Excellent planning skills. Perseveres. Acts and reacts in an honest manner. Deadline driven. Creates atmosphere that encourages others to grow and thrive. Good communication skills. Confident. Able to see the bigger picture.

We look forward to hearing from you!