Stakeholder Register Template

A Stakeholder Register Template is a vital project management tool designed to identify and categorise project stakeholders systematically. Using an Excel sheet, project managers can record stakeholders’ requirements, expectations, engagement classification, interest, influence, and more. This organised approach ensures that project teams clearly understand who their stakeholders are and how they impact the project.

The template is particularly valuable for managing stakeholder engagement effectively. By classifying stakeholders based on their level of interest and influence, project managers can prioritise communication and engagement strategies. This classification helps in creating tailored engagement plans that address the specific needs and expectations of different stakeholders, ultimately contributing to the project’s success.

Furthermore, the Stakeholder Register Template serves as a centralised repository of stakeholder information, ensuring that project teams can consistently monitor and adapt their engagement strategies as stakeholders’ needs evolve throughout the project lifecycle. This proactive management approach fosters stronger stakeholder relationships and enhances overall project outcomes.

How to Use This Stakeholder Register Template for Excel

Download the free stakeholder register template and have a fully customizable Excel document. Other categories can be added as needed to fulfill the stakeholder profile for any project. This free stakeholder register is fairly universal in its layout.

Name of Stakeholder

The first column is where the project stakeholders names are listed. However, not every stakeholder will need the same amount of attention, which is detailed later in the stakeholder register template. Remember, stakeholders are anyone, group or organization with a vested interest in the project.

Title

Define the title or influence each stakeholder has on the project. It will depend on their ability to influence decisions or outcomes for the organization, shaping strategies.

Department

This is where we register the stakeholder department, it can be graphic, marketing or sales depending on the need.

Contact Information

Here each stakeholder’s contact information is captured here, such as phone, email, fax and address, if necessary.

Major Requirements

This column represents the major requirement needed from the stakeholder registered.

Main Expectation

This represents project expectation from each stakeholder.

Stakeholder Type

There are two basic types of stakeholders: internal and external stakeholder. As an example, an internal stakeholder is someone who is part of the organization and is responsible for the project. External stakeholders are those outside of the organization, but still affected by the project.