Project Coordinator – Analytics and Business Processes

About the Opportunity

At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA’s Core Values are built around safety, service, equity, sustainability, and culture. Each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.

Job Summary

The Project Coordinator will be responsible for assisting the Analytics and Business Processes team in the administrative and financial activities related to scheduling, planning, document management, material procurement, and budgeting for daily department and project activities. This position is located in the Office of the Chief of Infrastructure and reports to the Director of Analytics and Business Processes. The Analytics and Business Processes team supports the Engineering and Maintenance department by developing analytics for each department and managing procurement, logistics, and budget support services.

Responsibilities

• Assist in the preparation of project reports, status reports, budgets, and charts reflecting the status of project activities, in coordination with E&M Analysts and Budget Analysts.
• Participate in continuous improvement activities for administrative functions across all four engineering and maintenance departments.
• Participate in or lead weekly team meetings, maintain action logs, and coordinate project activities across multiple teams/departments.
• Prepares activity related correspondence.
• Remain current with the MBTA's Safety Plan as well as the position's outline of responsibilities. Coordinates support requests from both internal Authority departments and external entities. Oversees project and maintenance activities, as well as record-keeping.

Eligibility

Minimum Requirements & Qualifications

• An Bachelor's Degree from an accredited institution in a related field.
• Three (3) years of experience in project administration or coordination duties, supporting a large department or group.
• Proficiency with MS Word, Excel, Database, CMS, and PeopleSoft applications.
• Effective and efficient written communication skills.
• Ability to provide internal and external customers with a courteous and professional experience.

Substitutions Include

• A High School Diploma or GED with an additional five (5) years of directly related experience substitutes for the Bachelor’s degree requirement
• An Associate’s degree from an accredited institution and an additional three (3) years of directly related experience, substitutes for the Bachelor’s degree requirement

Benefits

Employees taking part in an internship, co-op, or fellowship at the MBTA are eligible to receive accrued paid sick leave as well as a monthly transportation pass, based on city from which the employee commutes to work, at no cost. However, no additional benefits are currently offered for interns, co-ops, or fellows.

About Company

The MBTA is an Equal Employment Opportunity Employer. For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit mbta.com/careers-app-definitions.