Project Coordinator

About the Opportunity

Company based in Bloemfontein is looking to hire a skilled Project Coordinator.

Responsibilities

• Develop project plans, timelines, and coordination for transformer and substation manufacturing projects.
• Coordinate with internal departments (engineering, production, procurement, and quality control) to ensure smooth workflow.
• Monitor project schedules and track progress to ensure deadlines are met.
• File various documentation for the projects (HSE, Route Surveys, Test Results, Payment Milestones, Delivery Notes, etc.)
• Serve as a key point of contact between clients, suppliers, and internal teams.
• Communicate project status, milestones, and any potential risks to stakeholders.
• Ensure customer requirements are accurately captured and communicated to the production team.
• Give stakeholders updates on the projects and how they are tracking.
• Work with procurement to ensure timely sourcing of raw materials, components, and sub-assemblies.
• Track inventory levels to prevent delays in production due to material shortages.
• Stay ahead of any delays and act accordingly if any are expected (delay notifications, early warnings, etc.)
• Ensure all projects comply with relevant industry standards, safety regulations, and company policies.
• Support quality assurance processes to maintain high manufacturing standards for transformers and substations.
• Identify project risks and implement mitigation strategies.
• Address and resolve issues that may arise during production, testing, or delivery.
• Maintain detailed records of project progress, costs, and challenges.
• Prepare reports for management, highlighting key achievements and potential bottlenecks.
• Document lessons learned for continuous improvement in project execution.
• Ensure timely dispatch and delivery of finished transformers and substations to clients.
• Coordinate with transport and logistics teams to avoid delays and optimize delivery schedules.

About You

The candidate will be required to work outside of the job description from time to time. Work closely with the project coordinator to ensure all deadlines are met and plan for the upcoming week, more internal focus and less customer facing initially.